head start ersea policies, procedures head start ersea policies, procedures

Interested in working at a Head Start program? Policies & Procedures The ERSEA Committee . endobj Prefill your email content below, and then select your email client to send the message. stream The ERSEA Coordinator assures that our program is fully enrolled . Re-Enrollment. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ How does your program's selection criteria and procedures support the fulfillment of this requirement? 2023-2024 ERSEA Document Slides. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. Recruitment Flyer: South. According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. 2023-2024 ERSEA Presentation Slides. National Centers: PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. Head Start Policy & Regulations. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. Policy Council. Search an archive of the former Head Start Program Performance Standards, and a collection of withdrawn IMs and PIs. Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. FLSA Status: Non Exempt. <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: endstream endobj 1176 0 obj <>stream An individualized approach to welcoming families is a key factor to successful recruitment. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? A program's policies and procedures cannot require families Safe Environment * Ensure facilities, materials, and equipment are safe . H 8wBxlk|35. 16 0 obj x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great Board Policy 2510P - Procedure for Head Start Monitoring (updated) . All policies and procedures are organized by subject area. Catherine: Correct. endstream The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. They apply to both Head Start and Early Head Start programs. the child not to remain in Head Start, such as when there is a change in the child's family . Consistent attendance is defined as present or participating for 85% of expected hours, or more. ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. The recruitment effort includes recruiting expectant mothers for Early Head Start. endobj 5S|KS>zE 0h(4` K9 A ranked waiting list is actively maintained and used to fill openings in a timely fashion. endstream ERSEA POLICIES & PROCEDURES. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. Age Eligibility: a. All documents are updated when available. 5. Program Management and Design <> and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . MARC Head Start programs are now hiring for a variety of roles. Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. Elizabeth: And that includes supporting attendance of homeless children. Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. . Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. Does the waiting list prioritize children according to the selection criteria? 14. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . 15. $2500 Hiring Incentive. Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. Head Start 0 -5 . "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. Grant Application; Policy & Regulations. ERSEA: Attendance Policy print Policy All families are encouraged to maintain consistent attendance in the Head Start program. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. How does your program's recordkeeping and reporting system support selection criteria that prioritizes children with the greatest needs? Related Regulations: 1302.12 Operational Procedure: 1. Big Sandy Area Community Action Program Head Start. If you have any questions about our policies please Contact Us. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. Required Education and Experience: * High school diploma required. Training on program performance standards As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. Position. 6 0 obj So, that's clarified in this final rule. <> The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). Expand each section to view the policies, procedures and forms for that subject area. More guidance is available to grantees through their federal program specialist. You may download the software for free, if you do not already have it. As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. Building Relationships with Preschool Children. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. 18 0 obj Elizabeth: So programs should determine if it's appropriate and feasible to serve mixed income groups. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Find a Head Start job near you or anywhere in the U.S. Prefill your email content below, and then select your email client to send the message. Explore research-based strategies for intentional recruitment in Head Start programs and communities. Catherine: Thank you, I appreciate talking to you. ' Verifying Age - Program staff must verify a child's age according to program policies and procedures. endobj Head Start Performance Standards Head Start Act Who Should Take This Course? ESC Region 20 is located in San Antonio, TX. stream / Tala Q . Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. Determining Health Needs of New and Returning Children, Form 1020(a) Electronic Health Records Consent Form, Services to Pregnant Women-Post-Partum Visit (English), Services to Pregnant Women-Post-Partum Visit (Spanish), Form 4010(b) Child Information in Learning Genie, Form 4020 (a) Developmental Screenings in ChildPlus, Form 4030(d) Group Coaching into ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, Form 4020(a) Developmental Screenings in ChildPlus, Form 4060(a) Parent Conference Home Visits in ChildPlus, ChildPlus Family Services Procedure Manual, ChildPlus.net Entering Personnel and Volunteer Information, ChildPlus Centralized Intake Procedure Manual, Resource Caring for our Children Basics, Coursework clarification for policies 8400 and 8500, Form 9030(a) Universal EHS Facilities and Safe Environments Checklist, Form 9030(b) Universal Outdoor Environments Checklist, Form 9030(a) Universal HS License Exempt Facilities and Safe Environments Checklist, Form 9030(a) Universal HS Licensed Facilities and Safe Environments Checklist, Resource 9050(a) Safe Sleep Sample Form, Resource for all Safe Environment policies and procedures, Procedure 9510c: Transportation Driver Requirements, Procedure 9510d: Driver training and evaluation, Procedure 9510h: Child Safety Restraint System Requirements, Health history and nutrition assessment forms, All COVID-19 Adjustment Policies and Procedures. Expand each section to view the policies, procedures and forms for that subject area. 8paRORlpT`hi#Es%]o]!j3r[8(VU BA.v*sC.PE)3YS2I|B\z(ge* x059,D@P"MEM`wFU2Gm'KLS Session 2a. endstream endobj 1175 0 obj <>stream 10 0 obj Podio directions with links. Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. Download the PDF Federal Administrative Procedures. Thank you for the work you do every day for children and families. After a program determines it's service area, it needs to assess thecommunity. Staff Performance Review. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> in infant and toddler care settings (birth-3 years). hM =L@QkUN^7;y \ Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. 19 0 obj 2023-2024 ERSEA Updates. <> Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News * Take part in the development of policies and procedures, when necessary . Thank you, Catherine. Monitor eligibility applications and re-enrollments for accuracy following the Head Start Program Performance Standards and agency policies and procedures; May monitor, track, and support all areas of ERSEA, as assigned. In EHS, the transition process to the appropriate HS placement will begin six (6) months prior to child's third birthday, and be completed 30 days prior to the child's third birthday (see EHS Transition policy). ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Plan and provide training related to enrollment systems, policies and procedures for the department . Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Job Title: Family Advocate Position Summary. ERSEA governs how programs determine eligibility, enroll children, and track attendance. So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. Head Start staff help families in identifying barriers to consistent attendance. 16. 13. Identify how your program can promote and reinforce family engagement in . endobj <> %PDF-1.5 <> . Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . ;|Fo) Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. <> . Emotional Literacy in Preschool. Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Head Start Policy & Regulations. We have made these documents available onlineas our partner agencies, affiliates, and other Head Start organizations may find them useful. 12 0 obj Catherine: and Attendance. 6. Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. 3 0 obj Head Start Family Advocate . Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. b$]d-F,o,"FSKA#:6yUB 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. Explore materials and tools to help programs market their services, and develop and implement selection criteria. While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. Head Start Program Performance Standards: Responsibilities/Essential Functions Pyramid Model. Applications are accepted year round, but a concentrated effort takes place between March and July. Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . Catherine: It must be. Copyright 2002-2023 Blackboard, Inc. All rights reserved. This course is beneficial for all staff members. Blackboard Web Community Manager Privacy Policy (Updated). 4 0 obj Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? endobj Those who are responsible for distributing and monitoring reports in ERSEA will . Really important parts of the regulations for grantees. ERSEA governs how programs determine eligibility, enroll children, and track attendance. 1 0 obj Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. % x[[~_iC=X!DEQ`hd.)dfAZ,ttws?+n=Bs\OO}r0:oxDF T3"85DO{hUe_lh;/#5ylaZApo8x-g A$LQJxEH1;D4`Q?k6Mzn=]~Hn-cSo\`?+ p4x@fHQ\' ZQn_'Sii1A4`RA+b1i`zHT >v:@P6, 1jcR$g4G|20VE RA3aD1AT=>1b ]p]o\0Mz8 <> Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. Those slots can be reserved forup to 30 days. Elizabeth: And can we talk now about the selection process? Foundations of ERSEA. How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. This policy relates to Head Start Performance Standards 45 CFR . ERSEA. Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. <> VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! Communication takes place in a sensitive and culturally responsive manner. Find a Head Start job near you or anywhere in the U.S. Child Attendance. {wP#tf :Y8 This section has new provision, some new provisions, one of which allowsprograms to reserve slots, for these vulnerable populations that I've mentioned, children who arehomeless, children in foster care, and actually also pregnant women. 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. ERSEA . Accessing Community Resources for Parents, Staff Scholarship for Financial Support Policy, Staff Scholarship for Financial Support Procedure, Staff Scholarship for Financial Support Form, Arrowhead Economic Opportunity Agency702 3rd Ave SVirginia MN 55792, Toll Free: 1(800) 662-5711Phone: (218) 749-2912, Hot Beverages and Other Food or Drink for Staff, Enrollment/Selection Criteria for Children with Disabilities, Head Start Kindergarten Transition Procedure, Child Development and Family Specialized Contacts, Head Start Development Screening Procedure, Referral for Special Education Evaluation, Coordination of Disabilities, Health, Education Services, Disability Services Coordination and Collaboration, Implementation and Documentation of IEP/IFSP Services, Services for Parents of Children with Disabilities, Child Guidance/Classroom Management/Conflict Resolution, Communicating Information to Parents Whose Primary Language is Other Than English, Integration of Personal Health/Safety/Wellness, Services for Children and Families Whose Language is Other Than English, Active Supervision - Busing/Transportation, First Aid and Emergency Care List and Emergency Care, Late Pick Up and Early Drop Off at Head Start Sites, Maltreatment of Minors Mandated Reporting Policy, Ensuring the Safety of Food Served at Head Start, Nutrition Education and Meal Planning for Center Base Sites, Nutrition Education and Meal Planning for Home Base Sites, Planning for Children with Food Allergies and Special Diets, Child Mental Health and Social Emotional Well Being, Utilizing Community Mental Health Resources, Securing and Maintaining the Physical Environment, Blood Borne Pathogen Exposure Control Plan, Employee Interview, Hiring, and Selection Procedure, Head Start Site Status and Employment Transfer Options, Participant Record Keeping System/Accessing& Release of Information. Right. A different approach is taken for Early Head Start child find. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. Directives are about procedures associated to policies. <> Apply to be an ERSEA (Enrollment, Recruitment, Selection, Eligibility, Attendance) Specialist with Utah Community Action. endobj Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. Analyze, plan and implement enrollment systems. endobj This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. Catherine: Absolutely. stream Head Start program directors; Head Start staff involved in implementing eligibility, recruitment, selection, enrollment, and attendance (ERSEA) activities; staff in community organizations with which the Head Start program partners to serve families experiencing adversities; families who are enrolled in Head Start programs; and families who are